Privacy Policy
Effective Date: 07/09/2025
Firm Name: Ecrin Nezir Solicitors
Jurisdictions: United Kingdom & Turkey
1. Introduction
At Ecrin Nezir Solicitors, we take your privacy seriously. Protecting your personal information is a core part of our commitment to professional integrity, transparency, and legal compliance. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you engage with our services, visit our website, or communicate with us in any form.
As a law firm operating both in the United Kingdom and Turkey, we are committed to complying with all applicable data protection regulations, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and Law No. 6698 on the Protection of Personal Data (KVKK) in Turkey.
By using our services, you acknowledge that you have read and understood this Privacy Policy and consent to the practices described herein.
2. Who We Are
Ecrin Nezir Solicitors is an international law firm providing legal services in Turkey and the UK. Our registered offices are located in:
- United Kingdom Office: [Insert Full Address]
We provide a broad range of legal services including, but not limited to, Company Law, Family Law, Property Law, Labor Law, Immigration Law, and Criminal Law.
If you have any questions about this Privacy Policy or how your data is processed, you can contact us directly at:
📧 Email: n.ecrin@ecrinnezir.com
📞 Phone: +44 745 1219 568
3. What Information We Collect
We collect personal and professional information necessary to provide effective legal representation and maintain communication. The types of data we may collect include:
- Personal Identification Information: Full name, date of birth, nationality, passport or ID number.
- Contact Information: Address, email address, phone number, or other contact details.
- Financial Information: Bank details, billing addresses, and payment records (where applicable).
- Case-Related Data: Documents, communications, contracts, evidence, and other information relevant to your legal matter.
- Website Usage Data: IP address, browser type, pages visited, and session duration (via analytics tools).
- Employment or Immigration Data: Work permits, employment contracts, or immigration documentation where applicable.
4. How We Collect Your Information
We may collect information through the following channels:
- Directly from you during consultations, correspondence, or document submissions.
- Via our website forms, email communications, or phone conversations.
- From public records, governmental authorities, or third-party service providers (such as notaries, translators, or partner firms).
- Through cookies and analytics when you visit our website.
We ensure that all data collection is lawful, fair, and necessary for the purpose for which it is obtained.
5. How We Use Your Information
Your data is used strictly for legitimate business and legal purposes, including:
- Providing legal consultation, advice, and representation.
- Managing client relationships and communication.
- Complying with legal and regulatory obligations.
- Processing payments, issuing invoices, and maintaining internal records.
- Conducting conflict-of-interest checks and case evaluations.
- Enhancing the quality of our services and website functionality.
We do not sell, lease, or trade your personal data under any circumstances.
6. Legal Basis for Processing
We process personal data under the following legal grounds:
- Performance of a Contract: To fulfill our obligations under a legal service agreement.
- Legal Obligation: To comply with professional, tax, and regulatory requirements.
- Consent: When you have explicitly agreed to specific data processing activities.
- Legitimate Interest: For purposes such as improving services or preventing fraud.
7. Data Sharing and Disclosure
We may share your information with trusted third parties strictly as necessary, including:
- Other legal professionals, consultants, or experts assisting with your case.
- Courts, tribunals, or regulatory authorities as required by law.
- Financial institutions for billing or payment purposes.
- IT service providers and cloud storage companies that maintain our secure systems.
All third parties are bound by confidentiality and data protection agreements to ensure your information remains secure.
8. International Data Transfers
Because Ecrin Nezir Solicitors operates in both the UK and Turkey, your data may be transferred between these jurisdictions. We ensure that all transfers comply with UK GDPR and KVKK requirements, maintaining adequate safeguards for cross-border data protection.
9. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, or resolve potential disputes. Typically, case-related data is retained for 6 to 10 years after closure, unless a longer retention period is required by law.
Once the retention period expires, your data will be securely deleted or anonymized.
10. Data Security
Protecting your information is our highest priority. We implement advanced encryption, access control, and secure storage systems to prevent unauthorized access, alteration, disclosure, or loss of your personal data.
Our staff and partners undergo regular data protection training, and all physical files are stored in secure, monitored environments.
11. Your Data Protection Rights
You have the following rights concerning your personal data:
- Right to Access: You can request copies of the data we hold about you.
- Right to Rectification: You can correct inaccuracies or incomplete information.
- Right to Erasure: You can request deletion of your data under certain conditions.
- Right to Restrict Processing: You can limit how your data is used.
- Right to Object: You may object to processing based on legitimate interest.
- Right to Data Portability: You can request your data in a transferable format.
To exercise these rights, please contact us at [Insert Contact Email]. We will respond within 30 days of receiving your request.
12. Cookies and Website Tracking
Our website uses cookies to improve user experience, analyze web traffic, and remember preferences. You can disable cookies through your browser settings, but certain features of our site may not function properly as a result.
13. Third-Party Links
Our website may contain links to external websites. Please note that we are not responsible for the privacy practices or content of those third-party sites. We encourage you to review their privacy policies before submitting any personal information.
14. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in legal requirements or our business operations. Any updates will be published on our website, and the “Effective Date” will be revised accordingly.
15. Contact Us
If you have any questions, concerns, or complaints regarding this Privacy Policy or how we handle your personal data, please contact:
Ecrin Nezir Solicitors
📍 Office (UK): 1 Poultry, London EC2R 8EJ, United Kingdom
📞 Phone: +44 745 1219 568
📧 Email: n.ecrin@ecrinnezir.com
🌐 Website: https://ecrinnezir.com/
If you are not satisfied with our response, you may contact the Information Commissioner’s Office (ICO) in the UK or the Turkish Data Protection Authority (KVKK) for further assistance.
Ecrin Nezir Solicitors – “Where Law Meets Trust.”
We remain committed to protecting your privacy, ensuring transparency, and upholding the highest standards of professional confidentiality.
